Law Library Administrative Director

Law Library Administrative Director

The administrative director is an integral member of the Law Library's senior management team whose advising and consulting duties encompass a broad range of critical financial, operational, and human resources responsibilities affecting Law Library staff, Law School students, faculty and staff, University community members, and public Law Library patrons. The position advises and participates in strategic planning, develops and implements human resources policies related to the operation and management of the Law Library, and has primary responsibility for financial forecasting, budget preparation, and management of financial resources. The position recommends, plans, and manages facilities initiatives and operations. The administrative director represents the Law Library on University and school-wide committees and management groups. The Administrative Director reports to the Law Library Director.

The Law Library serves a diverse and varied group of internal and external constituencies, and the Administrative Director must work effectively with these constituencies.

Appointment
This is a twelve-month, 100%-time, academic professional and administrative position with an annually renewable appointment.

Job Responsibilities
Finance Strategic Planning and Management (32%)

• Provide strategic financial leadership and direction including budgeting, planning and analysis, reporting, forecasting, policy compliance, and supervision of the Law Library's financial operations.
• Develop, implement, and maintain sound financial policies, procedures, and practices.
• Define, analyze, measure, interpret, and present key institutional data and information for senior management as part of strategic and executive level decision-making.
• Maintain the financial workflow, ensuring efficient and effective transactional processes that comply with University policies and procedures.
• Represent the Law Library as cluster director and collaborate with Law School and University staff on work groups and committees.
• Conduct financial planning and management to achieve Law Library and Law School priorities and ensure successful financial performance
• Support the Law Library by providing leadership and guidance on financial policies, practices, and procedures to senior management, supervisors, and staff.
• Ensure consistency and clarity in the interpretation and administration of policies in accordance with University policy and in consultation with Law School and University finance personnel.
• Provide supervision and direction to the Finance and Administrative Specialist.

Human Resources Strategic Planning and Management (32%)

• Advise and partner with Law Library senior management to develop and implement short- and long-term human resource goals and plans.
• Provide program management for hiring, performance reviews, and the continuous appointment process.
• Support the Law Library by providing leadership and guidance on human resource matters, policies, practices, and procedures.
• Consult with Law School and University personnel to ensure consistency and clarity in the interpretation and administration of human resource policies in accordance with University policy.
• Ensure compliance with federal, state, and local laws and regulations.

Operations Strategic Planning and Management (32%)

• Oversee Law Library facility including all aspects of planning, maintenance, and usage assessment.
• Coordinate procurement of computers, office machines, furnishings, and equipment.
• Serve as Department Access Coordinator, requesting facility access and ensuring compliance with University policies and procedures.
• Serve as primary liaison with Facilities Management , Department of Energy Management, Department of Public Safety, and UMPD, including in cases of emergency.
• Meet regularly with Law School personnel and Facilities Management Department to review facility needs and operational challenges.
• Lead all Law Library facility-related projects, including communicating with all involved parties (e.g., Facilities Management, University Construction, Office of Information and Technology, outside vendors/contractors), writing requests for proposals, reviewing bids and selecting vendors, and ensuring timely and satisfactory completion of projects.

Additional Responsibilities (4%)

• Participate in a wide range of Law Library, Law School, and University committees, including the Alma fiscal year close group with University Libraries, Law School associate deans and directors group and safety committee; and University financial systems user network, cluster directors, and facilities management operations group.
• Prepare Law Library submission for reports required by the American Bar Association, the Association of Research Libraries survey, and reports for other entities.

Required Qualifications

• BA/BS from an accredited institution plus at least six years of relevant experience.
• Experience with project management, report writing, budget planning and spreadsheets, financial accounts management, and human resources.
• Demonstrated ability to communicate effectively orally and in writing to internal and external audiences.
• Demonstrated ability to work collaboratively.
• Demonstrated high degree of sound independent judgment and ability to exercise discretionary authority within assigned responsibilities.
• Demonstrated ability to lead and address challenges while managing complex projects.
• Experience with Microsoft Office and Google apps.

Preferred Qualifications

• MBA from an accredited institution.
• Experience using PeopleSoft and the University of Minnesota's Integrated Library System (ALMA).
• Previous experience working in higher education, legal education, and/or complex library environments.

Pay Range: $110,000 - $135,000 annually depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Priority deadline of 2/28/25. Please include resume, cover letter, and references

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).