Position Details
Position Information
| Recruitment/Posting Title |
Program Assistant |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
RSDM-Oral Biology |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Assistant at the Dental School of Dental Medicine.
Under the direction of the Assistant Dean for Clinical Research, the Program Assistant provides essential administrative and program support to the Director, Program Manager and other professional and research staff. The Program Assistant will play a key role in supporting the Clinical Research Center's (
CRC) daily operations, coordinating office procedures, and fostering seamless interactions with various departments, divisions, and administrative offices within the University and medical school, as well as external stakeholders and the public.
The Program Assistant will also be responsible for assisting in the development, implementation, and monitoring of departmental projects, ensuring adherence to timelines and attention to detail. In addition, this individual will act as a liaison across multiple teams and handle a variety of personnel-related tasks. The Program Assistant will also provide direct administrative support to the director, perform clerical work, managing schedules, and prioritizing assignments with discretion and independent judgment.
Among the key duties of this position are the following:
- Assists managers, administrators, and Director with matters relating to the CRC programs.
- Manages databases for specific projects within CRC.
- Collects data for the CRC programs.
- Participates in CRC and other related meetings.
- Coordinates reservations of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops.
- Assists in the preparation of reports, presentations, and correspondence. Respond to inquiries as directed and distribute informational materials.
- Assists in submission of purchase requisitions.
- Maintains records and files.
- Provides secretarial support.
|
| Position Status |
Part Time |
| Hours Per Week |
|
| Daily Work Shift |
Day |
| Work Arrangement |
This position requires a fully on-site work arrangement. |
| FLSA |
Exempt |
| Grade |
20S |
| Position Salary |
40,000.00 |
| Annual Minimum Salary |
55626.00 |
| Annual Mid Range Salary |
66422.00 |
| Annual Maximum Salary |
78628.00 |
| Standard Hours |
37.50 |
| Union Description |
HPAE 5094 |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview.
|
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
*Bachelor's degree in Business or Public Administration or Science or Public health plus one (1) year of professional experience in an administration setting required. |
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Demonstrated proficiency in creating and managing databases and spreadsheets using Microsoft Excel.
- Experience with preparing Acrobat PDF files and other document formats.
- Technical proficiency in uploading website content, setting up conference/video calls, and troubleshooting technical issues.
|
| Preferred Qualifications |
- Familiarity with administrative and financial tools and procedures specific to Rutgers or similar institutions preferred.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
PHYSICAL
DEMANDS
- Must be comfortable working in a research office/laboratory environment.
- Some lifting may be required: up to 25 lbs.
- Standing, sitting, walking, talking and hearing. Heavy computer work.
- May need to travel to other buildings and across campus to attend training, workshops, events, etc.
WORK
ENVIRONMENT
- Office / Lab environment. Moderate noise.
- Must pass employee health clearance, TB Test and required safety training.
- Must follow all safety precautions, as required.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST0221 |
| Posting Open Date |
02/07/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Newark (RBHS) |
| City |
Newark |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Feb 07, 2025