Program Coordinator II

Rutgers University

United States, New Jersey, Newark

Feb 07, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	Staff & Executive - Administrative & Support
Department	Sch of Law-Nwk, Dean's Office
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator II. Rutgers Law School invites applications for a paralegal to begin immediately in the Clinical Program of the Newark location of the law school. The position is grant-funded, however, we have secured funds for at least three years. The paralegal will support the work of all of the clinics in a variety of subject areas. The paralegal will be responsible for case intake; data entry and case management; supporting clinic faculty, attorneys, and law students enrolled in the clinics; and quarterly reporting to the funder, among other tasks. This position is responsible for and not limited to the following: Intake cases. Conduct initial fact gathering; Schedule appointments, generally assist attorneys and law students with case related tasks; Assist with document preparation and court filings; conduct basic research as assigned by attorneys; Communicate with other agencies and legal service providers and maintain information regarding referral options. Create spreadsheets to track cases and outcomes; enter data; process in-going and out-going mail; assist in preparation of quarterly grant reports.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	50065.00
Annual Mid Range Salary	62252.00
Annual Maximum Salary	74438.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program design and execution, coordination, organization, facilitation, report analysis, writing, and promotion/outreach. Also requires a minimum of two years relevant experience in a program coordination or administrative function that includes coordination of work and management of people; good communication skills; and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	At least 2 years' paralegal experience or the equivalent Excellent organizational skills and attention to detail Excellent written and oral communication skills Proficiency in Word, Excel, Adobe, and Google Drive Demonstrated time management, interpersonal, and problem-solving skills Ability to work in a fast-paced, team environment
Preferred Qualifications	Bilingual (Spanish) Demonstrated interest in social justice causes Experience working with vulnerable clients Knowledge of case management systems, such as Clio and Box
Equipment Utilized	Computer, Windows Office Suite, including Excel, Google applications, Clio and Box case management systems.
Physical Demands and Work Environment	Frequent and intensive phone calls and emailing required.
Special Conditions

Posting Details

Posting Number	25ST0187
Posting Open Date	02/07/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement