Position Details
Position Information
| Recruitment/Posting Title |
Sr Program Administrator |
| Job Category |
Staff & Executive - Research (Laboratory/Non-Laboratory) |
| Department |
BSPPP-Ctr Urban Policy Rsrch |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Sr Program Administrator for the Bloustein school of Planning and Public Policy. Under the direction of the Senior Executive Director in tandem with the Faculty Director and Associate Director for the Center for Urban Policy and the
BSPPP Director of Business Services, this position organizes, administers, and coordinates various facets of programs, projects, and processes within the center, providing support to the center directors and PIs in the successful management of
CUPR initiatives.
Among the key duties of the position are the following:
- Monitors overall budget performance on all unrestricted center accounts (e.g., operating, gift), externally funded grants and contracts, and technical assistance accounts.
- Grant and contract management responsibilities include budget development, creating and maintaining boilerplate documents, directing pre-award submission processes and post-award set-up processes, preparing monthly financial reports for principal investigators, and preparing quarterly financial reports and invoice backup documentation for all externally sponsored projects.
- Serves as a liaison with external sponsors and internal Rutgers units regarding administrative and reporting requirements for grants and contracts.
- Programmatic duties include supporting coordination, management, and communication across CUPR programs and projects, assisting with external communication strategies and web/social media content, and supporting the center directors with strategic planning efforts.
|
| Position Status |
Full Time |
| Hours Per Week |
|
| Daily Work Shift |
|
| Work Arrangement |
|
| FLSA |
Exempt |
| Grade |
06 |
| Position Salary |
|
| Annual Minimum Salary |
79387.00 |
| Annual Mid Range Salary |
100485.00 |
| Annual Maximum Salary |
121582.00 |
| Standard Hours |
37.50 |
| Union Description |
Admin Assembly (MPSC) |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Requires a BS degree in a planning or public policy related field, plus five years of experience, or an equivalent combination of education and/or experience which demonstrates knowledge and understanding of policy/planning concepts, budgeting/financial management, and programmatic support.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Must be fluent in Excel including pivot tables, look ups, and other advanced features.
|
| Preferred Qualifications |
- Knowledge of university accounting systems, i.e., Marketplace, Cornerstone, HCM, RAPSS, desired.
- Knowledge and experience using Access and/or SQL, Tableau, OTBI customization desired.
- Knowledge or experience with planning and policy issues.
- Experience with the submission and management of university grants and contracts.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
|
| Special Conditions |
- This position is grant-funded and contingent upon available funding.
|
Posting Details
| Posting Number |
25ST0247 |
| Posting Open Date |
02/06/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Feb 06, 2025