Administrative Coordinator (Multiple Vacancies)

Rutgers University

United States, New Jersey, New Brunswick

Feb 05, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator (Multiple Vacancies)
Job Category	URA-AFT Administrative
Department	Dining Services
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Administrative Coordinator (Multiple Vacancies) for the department of Dining Services. Reporting to the manager of a Dining Services unit and Executive Director's office, provides confidential-level support and performs a wide range of administrative tasks in support of Dining Services operations. Among the key duties of the position are the following: Provides support related to customer service, coordination of meetings, HR and payroll; billing and invoice processing; cash handling; the preparation of financial reports and transmittals; coordination of logistics for events and meetings; and the overall administration and operation of any Dining Services office or unit. Duties include calendar management, coordination of meetings, reimbursements; purchasing. Prepares reports and data as well as a variety of complex projects, assignments, and confidential executive-level administrative support for the Dining Services leadership team. Acts as a liaison to both internal and external constituents, replies to routine inquiries and resolves a diverse range of issues in a professional manner. Provides support in matters related to personnel and payroll of a sensitive and highly confidential nature. Processes various administrative documents and data. Creates routine informational materials. Provides department-wide assistant and technical support in the administration of multiple systems. Provides training and backup coverage where necessary. Assists with department-wide events, programs, marketing and staff trainings. Assists with and completes special projects as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination and facilitation. Also requires relevant experience in an administrative function, preferably in a college or university setting.
Certifications/Licenses	Have a Valid Driver's License.
Required Knowledge, Skills, and Abilities	Must be able to prioritize and perform multiple and varied tasks in a fast-paced service-focused environment. Professional demeanor, courtesy, discretion, sound judgment, and reliability are essential in the performance of this position. Requires effective oral, written and interpersonal communication skills including knowledge of proper business writing style and format. Must have proficiency in Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook, etc.). Must be able to efficiently navigate through web and PC-based applications.
Preferred Qualifications	Previous experience in an administrative or operational function in a college food service or student affairs environment desired. Experience using RIAS, Kronos, Blackboard, Atrium, Guardian I-9, ARS, Foodpro, CaterMate, and knowledge of Rutgers University, Student Affairs and Dining Services policies, procedures and collective bargaining agreements strongly preferred.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST0176
Posting Open Date	02/05/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement