CRC Bed Intake Coordinator

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent (GED)

EXPERIENCE:

1. One (1) years of secretarial/clerical experience

PREFERRED QUALIFICATIONS:

EXPERIENCE:

1. Kronos experience

2. Familiarity with Visio

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Organizes workload to assure completion of assignments within established time frames. Supports committees; records meeting minutes accurately, types and distributes meeting minutes. Prepares and processes all correspondence. Files all documents, policies, correspondence, and reports for ease of accessibility; and maintains databases.

2. Performs bed placement functions to maintain efficient inpatient flow.

3. Utilizes Kronos scheduling capabilities in all work completed in the staffing office. Provides education and assistance to Directors and Supervisors in Kronos scheduling.

4. Reports, documents, reviews, and communicates all schedule and assignment changes. Ensures adequate staff replacement, meeting unit needs, by contacting necessary nursing personnel.

5. Maintains schedule to meet unit needs. Considers unit requests and variable census needs. Consults with and communicates with Director, Charge Nurse, and/or Supervisor.

6. Maintains clerical supplies to meet the needs of customers within the established budget.

7. Maintains/verifies valid licenses for nurses in the Patient Care Services Division.

8. Completes timecards for Patient Care Services Department.

9. Answers, screens, and reports pertinent telephone communication to appropriate nursing personnel utilizing proper telephone etiquette.

10. Prioritizes other assignments with the director to assure target time lines are met. Types daily staffing sheets from the master schedule. Copies schedules, memos, or any other communication information as directed by Supervisor and/or Clinical Director.

11. Performs other duties as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Frequent walking, standing, bending, squatting, reaching, and twisting

2. Ability to lift and/or carry up to 25 pounds and push up to 50 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1 Standard office environment.

SKILLS AND ABILITIES:

1. Proficient in Word, Excel, PowerPoint, and Access.

2. Ability to attend to more than one aspect of a situation simultaneously.

3. Efficiency in processing of verbal information, either in written or spoken form is a major requirement and prerequisite of the job.

4. Some independent thought, planning or origination of options and solutions is necessary.

5. Ability to apply principles of reasoning and problem solving to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.