Administrative Assistant

General Statement of Responsibilities:

Provide administrative support for the Dental Clinic Director and the Associate Administrator.

This is a clerical, patient-facing position, that is 100% in person.

Detailed Job Responsibilities:

Support to Dental Clinic Director and Associate Administrator - 40%:

• Answer, screen and appropriately redirect phone calls.
• Independently respond to letters and general correspondence of a routine nature
• Schedule meetings as requested
• Dentrix reports, daily, weekly and monthly
• Assist with reconciliation of Aged Trial Balance reports
• Assist with the timely filing of dental claims and statements
• Assist with provider audits
• Prepare memos, correspondence, and spreadsheets as requested
• Provide administrative support to the Dental Clinic Associate Administrator
• Provide supplementary support to the director of Dental Clinic
• Tracking of required provider training (e.g. EHR, BBPE, MN licensure).
• Provide clerical support for the providers as needed
• Promote a safe, equitable, and respectful environment in which concerns can be addressed effectively.

Dental Clinic Front office support - 30%:

• Checking in patients for appointments
• Support process for meeting preparation
• Assist with management of phone calls coming into the Dental clinic
• Screen and sort incoming mail and faxes
• Type, word process and fax documents.
• Maintain Calendar and schedule meetings
• Duplication of x-rays and records per patient request

Other duties as assigned by Dental Clinic Associate Administrator - 5%

Administrative support for other departments with projects as assigned (e.g. Admin, Human Resources etc.) - 25%

Required Qualifications:

• High School Diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience.
• Computer experience.
• Proficient in MS Office, Word, Excel, PowerPoint, and Google Calendar.
• Demonstrated commitment to promoting a culture that respects and advances diversity and inclusion.

Preferred Qualifications:

• Accounting or finance experience.
• Experience working in a team setting and experience communicating with patients.
• Good verbal communication skills, previous decision making skills.
• Dental experience.
• Experience formatting, editing and proofreading business correspondence and completing business forms for grammatical errors.
• Calendaring experience.
• Experience working with U of M's Chart of accounts and Management Reports.
• Experience working with individuals from diverse racial, ethnic, and socioeconomic backgrounds.

About Boynton Health, Dental

Boynton.umn.edu

Boynton Health serves the University of Minnesota Twin Cities, providing comprehensive health care with a public health approach to campus well-being.

Our goal is to provide the highest quality of care for you in a culture that supports equity, inclusion and respect. Our mission is to improve the health and wellbeing of University of Minnesota students and the campus community. Our vision is to be the healthiest campus in the nation.

Pay Range: $22.71-$25.51 hourly; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.