New

HR Coordinator, Faculty

University of Wisconsin Madison
$21.00 HOURLY
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Feb 04, 2025
Job Summary: Join an exciting role as a HR Coordinator (HRC) on the L&S Faculty HR team serving more than 900 faculty within our college! Under the general direction of the Assistant Dean for Faculty HR, the L&S HR Coordinator is responsible for delivering exceptional customer service, managing daily HR administrative activities, and providing technical and operational support to all academic units within L&S. This role will work independently and collaboratively within the larger L&S HR team and with key partners across the college and campus. The L&S HR Coordinator ensures timely, efficient and best practices are utilized and promoted; they help triage, troubleshoot and find solutions to transactional processing inquiries; and they help meet overall organizational needs. We are seeking service-oriented, solution focused individuals for this important role. The College of Letters & Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities, natural, physical, and mathematical sciences, social sciences, and the computing, data, and information sciences. Learn more at ls.wisc.edu Responsibilities: Creates and maintains human resources (HR) records, coordinates logistics for one or many HR functions, disseminates HR communications, and processes various HR specific transactions to ensure compliance with established rules and regulations 10% Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations 40% Enters, reviews, and processes HR transactions according to established policies and procedures 5% Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities 15% Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities 10% Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing 20% Manages the dissemination of HR related communications to various audiences under the direction of leadership Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred H.S. Diploma or equivalent work experience Qualifications: Required Qualifications: - Experience using database, spreadsheet, and word processing software such as Microsoft Office, Google, and Adobe products - Strong administrative and organizational skills, such as experience working on projects/tasks requiring attention to detail - Strong verbal and written communication skills - Ability to work effectively in a high-volume and fast paced work environment - Ability to work independently and part of a team - Demonstrated commitment to customer service excellence and ability to offer responsive and solution-oriented assistance Preferred Qualifications: - Prior experience working in an administrative or similar role in a professional office setting (Experiences in professional internships may be considered as prior experience) - Experience in human resources or related field - Experience with an Enterprise Resource Planning (ERP) system, such as PeopleSoft or Workday - Ability to apply equity, inclusion and belonging practices throughout assigned responsibilities Work Schedule: Typical business hours are 7:45am - 4:30 pm M-F Actual schedule will be determined at time of hire. Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $21.00 HOURLY Depending on Qualifications The typical starting salary for this position is $44,000 - $58,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits. Additional Information: The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. How to Apply: Please click on the "Apply Now" button to start the application process. Applications must be submitted by 11:55 PM on the deadline date. To apply, please upload a cover letter and resume. In your cover letter, please detail how your qualifications, experience and background relate to this position. Please note your application materials may be used as a writing sample. Selected applicants will receive an invitation to participate in virtual interviews (via Zoom) the week of February 24. Those moving on to second round interviews will be invited to an in-person interview at UW-Madison the week of March 3. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor. For questions on the position, contact: Stella Luong, stella.luong@wisc.edu. Contact: Stella Luong stella.luong@wisc.edu 608-262-9966 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: HR Coordinator(HR045) Department(s): A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN Employment Class: University Staff-Ongoing Job Number: 311309-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.