Office Assistant Reception Office Administrator Facilities Assistant

YOH Services LLC
United States, Illinois, Chicago
Feb 04, 2025
Office Assistant Reception Office Administrator Facilities Assistant Category: Admin/HR/Accounting/Finance Employment Type: Contract Reference: BH-382039 Are you looking for a part time contract opportunity working Tuesday, Wednesday and Thursday? Our client in Chicago seeks an Office Assistant \| Reception \| Office Administrator \| Facilities Assistant Job Profile: Office Services Senior Assistant Job Description Summary: The purpose of this role is to provide comprehensive administrative support to executives and internal teams, ensuring efficient information management, secretarial services, and office coordination. This includes assisting new employees, managing mail services, liaising with departments for process improvements, and maintaining office supplies and equipment. The role involves supporting internal departments with a focus on quality, confidentiality, and responsiveness. Job Description Responsibilities: Maintain a healthy and safe office environment. Develop and maintain effective hard and soft copy filing systems. Address all enquiries from customers professionally and accurately. Manage accurate flow of incoming and outgoing information, ensuring confidentiality and highlighting pressing deadlines. Book meetings, organise events, arrange travel and file expense reports Order supplies, stationary and maintain consumables stock. Coordinate meeting, agenda and matter lists for internal team meetings Provide a professional, business-like and efficient interface point with internal and external representatives. Assist in preparing and reviewing reports, spreadsheets and presentations. Initiate special projects and process improvements based on department needs. Work Experience: Relevant work experience. Experience in an administration role. Customer service experience. Administrative/secretarial experience in a sizable company. Experience in a secretarial, or administration role. MS Office - PPT, Word, Outlook, Excel Estimated Min Rate: $20.00 Estimated Max Rate: $25.00 Sound like you? Apply today!! Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.