Position Details
Position Information
| Recruitment/Posting Title |
Unit Administrator/Specialist Casual |
| Posting Number |
25TM0043 |
| Department |
SEBS - Office of Global Engagement |
| Overview |
The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.
In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Unit Administrator/Specialist Casual for the School of Environmental and Biological Sciences. This position provides comprehensive advising, scholarship support, and office administration to students interested in studying abroad. The position will work closely with students as they navigate the process of selecting study abroad programs, applying for scholarships, and preparing for international experiences. The position is a combination of student support, administrative tasks, and ensuring students have the resources they need for a successful global education journey.
Among the key duties of the position are the following:
- Provides one-on-one advising to students interested in studying abroad, assisting them in selecting the right programs and preparing for the application process.
- Guides students through all aspects of their study abroad experience, including academic credit transfer, cultural preparation, and navigating challenges abroad.
- Provides continuous support and troubleshooting for students, both pre-departure and during their time abroad.
- Reviews scholarship applications for eligibility, completeness, and compliance with guidelines.
- Coordinates with OGE Director to track awards, ensuring timely processing and distribution of funds.
- Maintains up-to-date records of scholarship recipients and assist with reporting on funding usage.
- Assists with the organization of study abroad materials, resources, and documentation.
- Maintains and update program databases, student files, and other administrative records.
- Provides general office support such as answering emails, scheduling meetings, and handling inquiries related to study abroad programs.
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| Position Status |
Part Time |
| Hours Per Week |
20 |
| Daily Work Shift |
Day |
| Work Arrangement |
- This position may be eligible for a hybrid work arrangement.
|
| FLSA |
Nonexempt |
| Position Salary |
$33.00 - $36.00/hourly |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Terms of Appointment |
Temporary Staff Appointment - Hourly |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in a related field, or an equivalent combination of education and/or experience plus 2 years advising experience.
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| Certifications/Licenses |
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| Preferred Qualifications |
- Prefer 5 years of advising experience in a study abroad or international office at a higher education institution.
|
| Required Knowledge, Skills, and Abilities |
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| Equipment Utilized |
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| Physical Demands and Work Environment |
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| Special Conditions |
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Posting Details
| Posting Open Date |
02/03/2025 |
| Posting Close Date |
02/10/2025 |
| Open Until Filled |
No |
| Special Instructions to Applicants |
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| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Cook (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
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Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Feb 04, 2025