Pre-Award Administrator

Come join the College of Letters & Science for an exciting new role as a Pre-Award Administrator. You'll have an opportunity to make a positive impact by providing pre-award proposal preparation, progress reporting, and competitive renewal for research grant proposals in the College of Letters & Science. We are looking for an agile and enthusiastic research administrator to help L&S researchers be successfull with their grant proposals.

As the largest college in the university, L&S is home to 40 academic departments, 5 professional schools, and over 60 interdisciplinary centers. The college is currently second to the Medical School in terms of extramural funding on campus. The pre-award unit within the L&S Dean's office handles approximately 1,200 proposals per year and awards worth over $200 million annually. The person in this position will assume responsibility for grants proposals generated by around 1/3 of all departments in the College. The incumbent will be asked to identify, support, and facilitate collaborative relationships with research, academic and community research partners, as well as to facilitate the approval of industry-sponsored agreements and collaborations.

• 20% Develops, implements, and evaluates pre-award research administration operational policies and procedures including financial, administrative, staffing, and compliance
• 30% Works with researchers and prepares budgets, proposal submissions, agreements, or other agreements for sponsor consideration
• 5% May supervise activities of research administration staff
• 15% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• 5% May review and negotiate agreements on behalf of the unit
• 5% May be responsible for new account setup
• 15% Provide training and guidance on proposal development/submission and overall pre-award grants management (e.g., budget development, regulatory policies and procedures, compliance requirements).
• 5% Act as backup to other staff, review and approve non-standard federal and non-federal contracts and agreements, negotiate terms and conditions as appropriate. Compile reports on proposal, award and PI statistics as requested

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required
Bachelor's Degree
Preference given to degrees in Accounting, Business, Finance or related fields

Required:

- 3 years of experience in research administration.
- Knowledge of, or ability to, learn policies and procedures related to pre- and post award research administration.
- Well-developed analytical, organizational and time management skills.
- Ability to communicate effectively (orally and written).
- Must be able to work independently and be self-motivated

Preferred:

- Demonstrated knowledge and experience at a research institute or university.
- Experience with WISER, RAMP, Cayuse, MS Office, ERA Commons, Research.gov and other software systems in use at UW Madison, or similar systems.

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $71,994 ANNUAL (12 months)
Depending on Qualifications
The typical starting salary for this position is $72,000 - $102,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.

Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position.

Please click on the "Apply Now" button to start the application process.

Applications must be submitted by the deadline date. To apply, please upload a cover letter and resume. Please note your application materials may be used as a writing sample.

Selected applicants will receive an invitation to participate in virtual interviews (via Zoom) 7-10 days after the closing date. Those moving on to second round interviews will be invited to an in-person or Zoom interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.

For questions on the position, contact: Stella Luong, stella.luong@wisc.edu

Stella Luong
stella.luong@wisc.edu
608-262-9966
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Pre-Award SPGC Mgr(SC018)

A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN

Academic Staff-Renewable

311324-AS