Contract and External Agreements Manager

University of Wisconsin Madison
$71,994 ANNUAL (12 months)
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Feb 03, 2025
Job Summary: Come join the College of Letters & Science for an exciting new role as a Contract and External Agreements Manager. You'll have an opportunity to be responsible for corporate contracting and legal agreements, including corporate and industry grant proposal review and approval, and review and approval of non-financial agreements; and technology transfer and equity review. We are looking for an agile and enthusiastic Contract and External Agreements Manager to help L&S. Successful candidates will demonstrate an appreciation of the research activities in areas covered by the College of Letters & Science and an understanding of the mission and priorities of the University of Wisconsin-Madison. The incumbent will identify, support, and facilitate collaborative relationships with industry research partners, support and facilitate faculty/staff entrepreneurship, as well as to facilitate the approval of industry-sponsored agreements and collaborations. The incumbent will oversee invention disclosure reporting, work with Research and Sponsored Programs and/or Office of Legal Affairs on behalf of faculty, staff, and students within the College, and coordinate with the IP Specialist in the Office of the Vice Chancellor for Research and Graduate Education to perform equity reviews as needed on the invention disclosure reports submitted by L&S faculty and staff. As the largest college in the university, L&S is home to 34 academic departments, 10 non-academic departments, 73 interdisciplinary research centers and institutes, and 5 professional schools across four broad divisions: arts and humanities, computer, data & information sciences, physical and natural sciences, and the social sciences. The L&S Research Services unit within the L&S Dean's office processes approximately 650 proposals per year with a total value of around $420 million and oversees approximately 1500 existing awards in L&S departments and centers with a total budget value of around $675 million. Responsibilities: Manages research administration activities or personnel related to pre-award functions including budget preparation, proposal submission, agreement negotiation, and/or project setup. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a unit. May manage a programmatic unit and/or personnel. 10% Develops, implements, and evaluates pre-award research administration operational policies and procedures including financial, administrative, staffing, and compliance 25% Works with researchers and prepares budgets, proposal submissions, agreements, or other agreements for sponsor consideration 15% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders 30% May review and negotiate agreements on behalf of the unit 5% Compile reports on the industrial-sponsored research 5% Review and approve all legal agreements on behalf of the Dean including Memoranda of Understanding, Data Use and Data, Sharing Agreements, Confidential Disclosure Agreements, Material Transfer Agreements, Copyright License Agreements, and others. 5% Represent the college, UW-Madison and its industrial interests at campus wide meetings, national, and regional meetings of corporate contracting interests 5% Oversees invention disclosure reporting and perform equity reviews Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Required Bachelor's Degree Preference given to degrees in business, scientific discipline or law Preferred: Advanced degree in a business, scientific discipline or law Qualifications: Required: - 3 years experience in research, sponsored programs, or industry contracting - Demonstrated experience with drafting, negotiating, or interpreting grants and contracts - Experience interpreting, applying, and communicating complex policies, procedures, legislation, or administrative rules. - Knowledge of, or ability to, learn policies and procedures related to pre- and post-award research administration. - Ability to communicate clearly and concisely both orally and in writing. - Attention to detail. - Ability to work collaboratively with cross-functional teams and build positive working relationships with researchers and other administrative offices. Preferred: - Demonstrated knowledge and experience at a research institute or university. - Knowledge of UW-Madison policies, procedures, and regulations - Experience with WISER, RAMP, Cayuse, MS Office, and other software systems in use at UW Madison, or similar systems Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $71,994 ANNUAL (12 months) Depending on Qualifications The typical starting salary for this position is $72,000 - $102,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits. Additional Information: Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position. How to Apply: Please click on the "Apply Now" button to start the application process. Applications must be submitted by the deadline date. To apply, please upload a cover letter and resume. Please note your application materials may be used as a writing sample. Selected applicants will receive an invitation to participate in virtual interviews (via Zoom) 7-10 days after the closing date. Those moving on to second round interviews will be invited to an in-person or Zoom interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor. For questions on the position, contact: Stella Luong, stella.luong@wisc.edu Contact: Stella Luong stella.luong@wisc.edu 608-262-9966 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Pre-Award SPGC Mgr(SC018) Department(s): A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN Employment Class: Academic Staff-Renewable Job Number: 311312-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.