Administrative Assistant II

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee ofUSC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, staff, and students that make the university a great place to work.

As a community of Dornsife College "we are committed to the creation, preservation, and communication of fundamental knowledge in all its forms...as well as a lifelong passion for learning and a commitment to the betterment of society." The academic mission of Dornsife College can only be realized to its fullest potential when we build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff. This is not done through initiatives but by embedding these values into the everyday interactions, relationships, policies, and practices of the College. What is required is a seamless integration of the tenets of equity and inclusivity into every facet of academic life. If we want our scholars, staff, and students to be able to give their very best, we must create an academic environment that portends success.

Success is possible when every member of the Dornsife community owns their role as a steward of the culture in which we learn, research, and work; when we believe that it is because of who we are that we are able to do what we do: achieve excellence, together.

Achieving a robust and inclusive academic culture requires more than just the completion of a task, but includes that person's capacity to contribute positively to the relationships and culture of their office or department. Therefore, any applicant seeking to advance the mission of Dornsife College should also be assessed on their capacities beyond the technical elements of their work, and demonstrate an understanding of their impact on others, and to articulate how they contribute positively to those around them.

The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking a part- time (20 hours/week) Administrative Assistant II in the Institute for Advanced Catholic Studies. The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences.

The Institute for Advanced Catholic Studies at USC (IACS), an independent 501c3 nonprofit, globally-focused hub for scholarship that fosters Catholic thought, imagination and experience.Our visionis to ensure that the rich and evolving tradition of Catholic thinking will thrive among future generations through the research and teaching of scholars and intellectuals.Our missionis to strengthen Catholic thought and imagination and their ability to contribute to the important questions of the day.

Guided by a lay board of directors from academia, business and the Catholic Church, the Institute is led by IACS President, Richard L. Wood, Ph.D.

Position Summary:

IACS is seeking an administrative assistant to play a critical role in ensuring the organization achieves its plans for growth in alignment with its vision and mission. This individual will report to the Institute's Executive Director and work closely with the President, the Director of Communications, and the USC Dornsife advancement team.

The successful candidate will be comfortable working both independently and collaboratively within a small, close-knit team.

Responsibilities:

Administration

• Maintain the IACS email database in Constant Contact
• Maintain IACS donor records and protect confidentiality of donor information
• Maintain and organize content library in Google Drive to ensure creative assets and files are archived and searchable
• Maintain both electronic and physical filing systems
• Serve as resource to IACS staff members on university administrative policies and procedures, including Workday, Concur and BERT (the University emergency response team)
• Maintain the President's and the Institute's calendars
• Coordinate staff travel arrangements including transportation and accommodations
• Collect and distribute mail
• Maintain and order office supplies

Communications

• Triage incoming calls and emails and manage relevant general communications.
• Support the Director of Communications as needed by creating and editing social media images and captions and website postings, and proofreading Institute communication and promotional materials (including branded e-mails, blog posts and articles)
• Monitor online engagement analytics (web, email, social media)
• Monitor website to ensure accuracy of content and functionality of links
• Check website for consistency, style, and cross-referencing

Event Planning

• Coordinate Institute events, as assigned.
• Work with staff and vendors to determine sites, facilities, technology, catering, travel, accommodations.

Preferred Qualifications:

• 3-5 years of relevant professional experience in administration and event planning.
• Bachelor's degree.
• Superior written and verbal communication skills.
• Demonstrated ability in database management.
• Strong attention to detail and proofreading skills.
• Excellent computer skills including familiarity with basic administrative programs: Zoom, Outlook, Excel, Adobe, Workday, WordPress, etc.
• Demonstrated ability to work on multiple projects simultaneously while managing deadlines.
• Specialized experience desirable, e.g. working with a faith-based or non-profit organization

Salary range:The hourly rate range for this position is $24.62 - $29.50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

This is a gift-funded position.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Bachelor's degree
Addtional Education Requirements Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Skills: Secretarial or specialized clerical and administrative experience.
Preferred Education: Bachelor's degree
Preferred Experience: 4 years