Financial Coordinator (Accounts Receivable Reconciliation)

Rutgers University

United States, New Jersey, Newark

Feb 02, 2025

Position Details

Position Information

Recruitment/Posting Title	Financial Coordinator (Accounts Receivable Reconciliation)
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	RSDM-Admin & Finance
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Financial Coordinator (Accounts Receivable Reconciliation) with the Rutgers School of Dental Medicine ( RSDM)-Finance Department. Under the direction of the CFO, the Financial Coordinator (Accounts Receivable Reconciliation) is responsible for implementing policies and procedures regarding missing charges, unapproved charges, and credit balances as a result for services rendered to Rutgers School of Dental Medicine patients, to ensure all billable charges are captured and payments applied. Among the key duties of this position are the following: Reviews the missing charge report to ensure all treatments have been entered by department. Meet with department chairs to review missing charges for their department and develop an action plan to help reduce missing charges. Notify students of their missing charges and follow up to ensure issues are resolved. Reviews the unapproved charges report and identifies the doctors/students who have missing charges. Notify them and their department chairs that these charges must be approved. Meet with the chairs of the departments to review the unapproved charges for their department and develop an action plan to help reduce unapproved charges. Follow up with the doctors/ students to ensure issues are resolved. Reviews the incomplete treatment report to identify treatments that have been completed and treatments that will not be completed. Make appropriate changes to patients' record. Reviews patients credit balances, reviews charts to identify missing charges, processes requests for checks when needed, prepare adjustment request forms for missing or incorrect charges. Develops workflows and training documents for dealing with missing/unapproved/incomplete treatments, and credit balances. Prepares reports for the CFO monthly, summarizing the results of action taken to resolve issues with missing/unapproved charges and allocation/refund of credit balances.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement and may be eligible for a compressed workweek or a flex workday schedule. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Exempt
Grade	20S
Position Salary	Max $65,000
Annual Minimum Salary	55626.00
Annual Mid Range Salary	66422.00
Annual Maximum Salary	78628.00
Standard Hours	37.50
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Associates degree or equivalent job experience. Plus a minimum of five (5) years of financial chart review and patient accounts experience required.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Prior front-end experience in multi-disciplinary operations including experience in the handling of various Medicaid/Medicaid HMO insurances required. Knowledge of dental EMR, dental billing, treatments and dental/medical terminology required. Must have excellent customer service skills, professional phone, and communication skills to respond to doctors/students inquiries and excellent attention to detail. Proficient in various Microsoft Applications including Word, Excel, and Billing Systems. Must be experienced with AxiUm Dental Management Software transaction module.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS Standing, walking, and talking. WORK ENVIRONMENT Clinic operation. Loud noise.
Special Conditions

Posting Details

Posting Number	25ST0224
Posting Open Date	02/01/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement