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Purchasing Coordinator

Vaco
$28.00 - $31.00 / hr
United States, California, San Diego
Feb 01, 2025
Purchasing Coordinator

Summary: Seeking an entry level, detail-oriented purchasing coordinator to help in the daily communications and support of the publishing department. This role is a fulltime, hybrid position. This role will consist of entering purchase orders and creating carton labels. This person ensures smooth and effective communication, as well as fast resolution of issues. Ideal candidates will have data entry, purchasing, inventory, and logistics experience.

Essential Functions: To perform the job successfully, an individual should be a self-starter and demonstrate the following competencies:
  • Responsible for entering and tracking overseas and domestic purchase orders, as well as transfers to 3rd party distributor.
  • Create carton labels for each purchase order.
  • Oversee and ensure the timely delivery of shipments.
  • Act as a liaison between our operations, logistics, and finance teams.
  • Data entry into multiple systems.
  • Run, format, and distribute reports.
  • Assist with the process of routing advance samples and approvals.
  • Provide general clerical support.
Qualifications:
  • Demonstrates, attention to detail, strong problem solving and customer service skills.
  • Must be able to multi-task, prioritize, and meet deadlines, and react promptly to team needs.
  • Strong Microsoft Office skills, including Excel, PowerPoint, and Outlook.
  • Post-high school education or equivalent business experience.
  • 2-3 years work experience functioning at an intermediate clerical level.
  • Ability to move and lift heavy boxes of books.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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