Sr Administrative Secretary - Full Time (36 Hours)

General Summary:

We are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to the senior leadership at GPIN, Group Practice Improvement Network. GPIN is a non-profit organization that enables medical groups across the country to achieve and maintain performance excellence by sharing best practices. GPIN offers various resources to its members, including collaborative groups that facilitate ongoing discussions on specific topics, and conferences that provide opportunities for members to share insights and strategies. It is a unique opportunity to interact with physician and administrative leaders to improve healthcare for patients and staff.

Reporting to the Executive Director, this role requires a tech-savvy professional who will create and manage communications, contribute to website updates, streamline existing workflows, schedule meetings, and handle confidential information. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to work independently. Furthermore, they are adaptable and eager to leverage AI tools and automation to enhance efficiency.

This is 36 hours position with full time benefits that supports remote work. Growth opportunities include gaining experience in digital branding, automation, and business strategy. Beyond administrative work, you will help shape GPIN's online presence. If you are a detail-oriented professional who thrives in a dynamic environment and enjoys leveraging technology and creativity, we encourage you to apply!

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for the GPIN annual conference.
• Research and provide recommendations for key speakers and the Learning List sent to members (e.g. authors, books, podcasts, articles, etc.)
• Prepare, proofread, and finalize correspondence, reports, and presentations.
• Assist in organizing and documenting meetings, including taking notes and summarizing key points.
• Utilize AI-powered tools for meeting notes and summaries, note-taking, workflow automation, and document management
• Create engaging PowerPoint presentations with healthcare data visualizations.
• Assist in the design and distribution of weekly healthcare summary newsletters through research and compiling of key information
• Edit and maintain websites
• Utilize Microsoft Forms and Teams Forms for:

• Conference registration and attendee management
• Collect feedback and insights through polls or surveys to share collective knowledge
• Workflow automation for our conference, reporting, and preferred topics of discussion

• Collaborate and liaise with internal and external stakeholders.