Administrative Officer 1

If you are looking for a fulfilling career opportunity and have a passion for positively impacting the lives of teenagers, then the Department of Military and Veterans Affairs (DMVA), Keystone State Challenge Academy (KSCA) is the perfect place for you. As a part of our team, you will have the opportunity to utilize your exceptional administrative skills and make a difference in the lives of young individuals. In the role of Administrative Officer 1, you will provide support to the director and help establish and manage multiple functional areas within the academy. Become a valuable member of the of the KSCA community! Watch this video to see how you can make a difference working for the Department of Military and Veterans Affairs. Come join the DMVA team, apply today!

As an Administrative Officer 1, you will be responsible for overseeing the Community Service (S2C) Program and all related activities. These tasks will include setting the program metrics and outcomes, evaluating progress, making necessary improvements, and establishing partnerships with local organizations to provide volunteer and educational opportunities for cadets to benefit the community. You will also handle logistical considerations, such as identifying volunteer opportunities, scheduling activities, and staffing needs. You will play a role in public relations by conducting campus tours and creating itineraries for visiting dignitaries. You will streamline processes and find more efficient ways to prepare for inspections. The Administration Officer 1 position also provides quality control to other departments for entry of data into the cadet information system. This position requires a high level of independent judgement and self-motivation, as well as the ability to take initiative and make decisions within the established policies and procedures.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:15 AM to 4:30 PM, Monday - Friday, with a 45-minute lunch.
• Telework: Work from home (telework) is generally not available for this position but may be permitted as necessary. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess a valid class C driver's license.
• You must possess a valid federal or state-issued photo ID and pass a favorable NCIC screening for admittance to Fort Indiantown Gap.
• All employees of the KSCA will be required to have background checks equivalent to anyone working in a school that may have direct contact with students.
• Pennsylvania School Law requires that all applicants for employment in public and private schools, employees of independent contractors seeking business with public and private schools, and student teacher candidates undergo background checks if they will have direct contact with students. In addition, employment history reviews must be completed for all applicants seeking employment.
• The following three background checks are required:
  • Department of Human Services Child Abuse History Clearance
  • Pennsylvania State Police Request for Criminal Records Check
  • Federal Criminal History Record Information (CHRI)
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Office management/staff work experience
• Customer service experience
• Process management experience
• Experience interacting with executive level leadership and dignitaries
• Experience using Microsoft Office Suite programs
• Experience managing databases and confidential information
• Experience providing statistical reports from a database to leadership

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.
• A conditional offer of employment will require a drug screening.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.