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Fellowship Program Administrator

University of California - San Francisco Campus and Health
United States, California, San Francisco
Jan 31, 2025

Fellowship Program Administrator

DOM Office of Education

Full Time

83603BR

Job Summary

The Fellowship Program Administrator is responsible for the day-to-day administration of an ACGME fellowship training program(s). Depending on the size and complexity of the program(s) this role may have oversight of multiple ACGME and non-ACGME programs. The incumbent partners with the program director(s) in developing and maintaining the educational quality of the training program and ensuring compliance with ACGME/GME and other regulatory requirements. This role is the primary administrative contact for trainees. Within this framework the Fellowship Program Administrator is responsible for the following programmatic aspects of the fellowship(s):

  • Fellow Appointments and Credentialing
  • Recruitment, Onboarding, and Orientation
  • Evaluations
  • Program Accreditation
  • Daily Administrative Guidance to Fellows
  • Fellow Scheduling and MedHub Compliance
  • Finance and Budget Management
  • Other Administrative Tasks (directly supporting education)
The Fellowship Program Administrator reports directly to the Fellowship Programs Manager with an indirect reporting line to the Fellowship Program Director(s). This position follows procedures and best practices as put forth by the DOM Office of Education.

***NOTE: This a Hybrid role.
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The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $67,600 - $120,200 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Medicine (DOM) is the largest department in the School of Medicine (SOM) at UCSF. The DOM has an annual budget of ~$500M across three sites with ~3,000 employees. The DOM comprises 22% of all UCSF faculty, 26% of the SOM's faculty, and 20% of the SOM budget. For the past 30 years, the DOM has consistently ranked among the top four departments of medicine in the country, and in the past seven years, the department has been the number one recipient of NIH research dollars.

The Department of Medicine's mission is research, both basic and clinical, teaching, patient care and public service. The Department has a decentralized organizational structure across six sites - Parnassus, SFGH, VAMC, Mt. Zion, Laurel Heights, and Mission Bay, with approximately 40 divisions. Authority and accountability for the Education Division programs resides with the Associate Chair for Education who works with Residency and Clinical Fellowship Program Directors at all sites to achieve the academic mission.

The UCSF DOM hosts 20 ACGME fellowship programs with over 150 ACGME fellows and as well as over 70 non-ACGME fellows along with the two residency programs. These programs are some of the best in the country, leading in clinical care and research.

Required Qualifications


  • Bachelor's degree in related area and three or more years of relevant experience and / or equivalent experience / training.
  • Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.
  • Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.
  • Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.
  • Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.
  • Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
  • Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.

Preferred Qualifications


  • Master's degree in related area preferred.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004389 HEALTH PROFNS EDUC SPEC 3

Job Category

Education, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Parnassus Heights (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Mondy - Friday; 8:00 AM - 5:00 PM

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