Executive Assistant

Dean's Office

Full Time

83617BR

Job Summary

The Executive Business Administrator will provide direct high-level analytic support to the Department Chair, Chief Administrative Officer (CAO), faculty, and colleagues. The Incumbent will be responsible for the Department executive management and office management support at Parnassus and Mission Bay campuses.

Duties include: executive support for the department chair, CAO, department event and meeting planning and coordination and general faculty support. This would include planning, coordinating, and implementing meetings and events and setting best practices and processes in planning executive meetings and other large scale department events. In addition, the incumbent must possess strong organizational and project management skills required to implement special projects requested by the Chair and Chief Administrative Officer. Examples of a special project may be to implement a Smartsheet for a project, set up an event with an outside entity, or create documentation.

Office management responsibilities include oversight of all office management policy and processes, ensuring smooth, consistent and professional operations with conference room management, parking sticker inventory, facility requests, office machine support, supply inventory, catering ordering and other applicable office management duties

This position is expected to work in a hybrid work arrangement, with a minimum of two days onsite. Additional days working on site may be required and is dependent on business needs

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $63,700 - $136,100 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Clinical Pharmacy is one of three departments in the School of Pharmacy (SOP). The
Department of Clinical Pharmacy is a multi-faceted department with many locations at UCSF and
throughout the state. It is home to a number of functional units: Center for Translational and Policy
Research on Personalized Medicine (TRANSPERS), Drug Research Unit (DRU), Medication Outcomes Center (MOC) and the California Poison Control System (CPCS). The department also delivers a substantial portion of the Doctor of Pharmacy curriculum at UCSF.

Required Qualifications

• Bachelor's degree in related area and/or equivalent experience / training
• Minimum three years of administrative or executive assistant or related experience
• Familiarity with the organization's processes, protocols and procedures.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification.

Preferred Qualifications

• Knowledge of federal regulations such as FERPA.
• Advising and counseling skills.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004702 EXEC AST 3 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF), Parnassus Heights (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday; 8am-5pm; Hybrid eligible; Two days per week on-site required; Additional days on-site may be required dependent on business needs