Administrative Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Jan 27, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	IPO-Planning Dev & Design
Overview	The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator (Real Estate Coordinator) for the Division of Institutional Planning & Operations (IP&O).Under the direction of the Assistant Vice President of Planning and Development and the Acting Director of Real Estate, this position is responsible for administrative support for Planning and Development and the Real Estate Administration Office, including, but not limited to the following: general administrative support; lease review and abstracting; database input and management; payment of property taxes and rents; and other duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience. A minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting necessary.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent organizational, written and verbal communication skills and computers skills.
Preferred Qualifications	Paralegal certification is desired. Three to five years experience working with real estate.
Equipment Utilized	Requires excellent skills with all Microsoft Office applications, including Excel.
Physical Demands and Work Environment	Ability to sit for long hours at a desk reviewing and drafting lengthy legal documents; concentrate for long periods of time; and needs to be able to work on several different matters on a daily basis.
Special Conditions

Posting Details

Posting Number	25ST0101
Posting Open Date	01/27/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details	33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement