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Position:
Payroll Specialist
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Location:
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Legacy Plaza, Tulsa, OK
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Job Id:
697
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# of Openings:
1
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Pay Range Code: 14
Job Summary:
Responsible for performing day-to-day functions necessary to administer payroll and ensure accurate and timely transfer to the CAP Tulsa accounting systems. Performs various tasks including creation and preparation of payroll and accounting reports. Provides specialized knowledge of all payroll related systems and is the payroll contact for employees and Human Resources staff. Relies on judgement, experience, and initiative to plan and accomplish goals and job functions. Has no supervisory responsibility. Sets president within limits and/or administers operating rules and procedures under management guidance. Performs advanced troubleshooting or analysis; uses judgment to select from multiple known alternatives. Frequent interaction to provide detailed procedural explanations or technical responses and/or occasional contact to negotiate basic agreements.
Responsibilities/Essential Functions:
- Leads and/or assists in the preparation of payroll related reports. Works to record, maintain and update payroll procedures including general ledger entries, 403(b) contribution reconciliation and other payroll related reporting.
- Shares responsibility for administration of all payroll related systems and accounts including supporting periodic system maintenance.
- Responsible for providing all funding and check requests after each payroll is processed.
- Support payroll and accounting department with organizational compliance to federal and local regulations, auditing, and non-discrimination laws.
- Creates reports and schedules for internal and external customers and for audits, grant reviews and external reporting.
- Assists with training all new or newly promoted supervisors/managers/directors on Paycor Time and Attendance.
- Facilitates Paycor overview for new employees in NEO.
- Coordinates and processes garnishments, W-4 changes, direct deposit changes, levies and other involuntary or voluntary non-benefit deductions from employee pay.
- Responsible for the coordination of benefit reconciliations and works closely with Benefits team.
- Provides professional and efficient customer service to internal and external customers.
- Supports accounting department with payroll related account reconciliations and ad-hoc reports.
- Perform other duties as assigned or requested.
Required Education/Experience
- Associate degree in accounting, finance, or related business degree, or four years of commensurate experience in lieu of degree
- 5-6 years of prerequisite related work experience with 200+ employees and thorough understanding of intermediate payroll concepts.
- 5-7 years of experience with customer service.
Knowledge/Skills/Abilities
- Demonstrated ability to meet deadlines, work independently, think creatively, problem-solve, and investigate thoroughly. Must have proven successful interpersonal relationship skills to maintain effective and satisfactory working relationships with intra-department and inter-department staff, vendors, clients, visitors, and contractors.
- Solid analytical abilities, attention to details and problem-solving skills
- Ability to follow oral and written instructions with ability to read, interpret, and present information efficiently and effectively.
- Must be able to accurately audit records and ensure compliance with written or oral guidelines.
- Ability to take initiative, multi-task and work well under pressure.
- Must maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc.
- Intermediate MS Office skills, working knowledge of accounting practices.
- Advanced organizational skills, efficiency skills and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis.
- Solid analytical abilities, attention to details and problem-solving skills
- Excellent verbal and written communication skills.
- Flexibility. Busy periods may require longer working hours.
Work location
In-person work and collaboration are requirements for this position. Employees are expected to physically report to the assigned work site as scheduled by supervisor. At the agency's discretion, this position may be allowed to engage in remote work for specified periods of time or a determined percentage of work schedule; however, this is not guaranteed. Temporary remote workdays may be approved for circumstances such as, but not limited to, inclement weather, special projects, or travel. These arrangements are approved on an as-needed basis, with no expectation of ongoing continuance. All remote work arrangements are made on a case-by-case basis, focusing first on the business needs of the organization.
Essential Physical & Mental Requirements
Work is a normal office environment. Employees are subject to standing, stooping, walking, lifting, and carrying objects throughout their daily job performance. Intermittent effort involving lifting amounts between 5 and 25 pounds required. Work requires moderate attention to detail and deadlines between 15% and 45% of the time. Driving is required intermittently, with exposure to normal traffic hazards.
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Apply for this Position
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CAP Tulsa
403(b), remote work
Jan 24, 2025