Business & Administrative Services Coordinator (GPAC)

Auburn

$35,570 - $58,700

tuition assistance

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Jan 22, 2025

Position Details

Position Information

Requisition Number	S4206P
Home Org Name	AU Performing Arts Center
Division Name	Administrative Effectiveness
Position Title	Business & Administrative Services Coordinator (GPAC)
Job Class Code	DB04A-B
Appointment Status	Full-time
Part-time FTE
Limited Term	No
Limited Term Length
Job Summary	The Jay and Susie Gogue Performing Arts Center (GPAC) at Auburn University seeks candidates for a Business & Administrative Services Coordinator position to provide financial and administrative support. *To learn more about GPAC, please visit: https://goguecenter.auburn.edu/* *About Auburn:* At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community. *Why employees choose Auburn:* Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn.
Essential Functions	Coordinates daily business operations including the processing of departmental transactions: vendor vouchers, collection reports, purchase requisitions, professional service contracts, travel vouchers, reimbursements, internal journal voucher entries, purchasing card reconciliations and other similar financial transactions in compliance with approved budgets and GPAC departmental procedures. Under the direction of the Managing Director, communicates with internal and eternal constituents (GPAC Employees, Contractors, Vendors/Suppliers, Procurement and Business Services, Contracts and Grants Accounting, Budget Services, AU Foundation, or other departments) regarding accounting, financial information, policies and requirements concerning operational procedures related to business and financial operations at the Gogue Center. Coordinates human resources processes to include recruitment of new employees, onboarding, completing and reviewing personnel action forms, payroll, and similar HR related tasks in compliance with approved budgets and GPAC departmental procedures. Assists in developing and balancing project budgets, based on financial information gathered from GPAC administration, departments, and other sources for performances, events, grants and special projects, as assigned by the Managing Director. Collaborates with GPAC Administration in the preparation of business and financial reports for performances, events or special projects, as assigned. Reviews, investigates and corrects errors in financial entries, reports, and related documents. Performs multiple duties which are a mix of administrative and clerical in nature, including but not limited to data gathering, correspondence, filing, cash deposits, scheduling of appointments, database management, document preparation, mail distribution, answering phones, ordering supplies and/or maintenance of inventory. Performs other related duties as assigned by the Managing Director.

Minimum Qualifications

Level I

High school diploma or equivalent plus 4 years of experience
Associate's degree plus 2 years of experience
Bachelor's degree

Level II

High school diploma or equivalent plus 6 years of experience
Associate's degree plus 4 years of experience
Bachelor's degree plus 2 years of experience

Scope of Experience: Experience in administrative and financial support services

Minimum Skills, License, and Certifications

Minimum Skills and Abilities	Candidates must demonstrate proficiency in coordinating business processes, including financial transactions, budgeting, and purchasing. Strong communication skills are essential for collaborating with internal and external stakeholders. The ability to perform detailed administrative and clerical tasks efficiently, along with experience in coordinating operations and preparing reports, is crucial for success in this role.
Minimum Technology Skills	Strong knowledge of computer applications in Windows and Mac environments including Microsoft Word, Excel, Outlook, and other Office 365 applications (OneDrive, Box, Teams, etc.). Proficiency in creating and sharing financial reports in Excel.
Minimum License and Certifications

Desired Qualifications

Bachelor's degree from an accredited institution; excellent interpersonal communication skills; demonstrated organizational and technical skills in a professional office setting; have demonstrated ability to set priorities, self-manage, and meet deadlines in complex job tasks and projects; knowledge of office rules, procedures, and operations.
Experience in accounting, financial management, business operations, as well as working knowledge of HR with progressively increasing levels of responsibility and accountability.

Posting Detail Information

Salary Range	$35,570 - $58,700
Job Category	Office/Administrative Support
Working Hours if Non-Traditional
City position is located in:	Auburn University
State position is located:	AL
List any hazardous conditions or physical demands required by this position
Posting Date	01/22/2025
Closing Date	01/31/2025
EEO Statement	AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/ EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/50850