Program Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Jan 22, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator
Job Category	Staff & Executive - Administrative & Support - Management
Department	RWJ-Child Health Institute
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator within the newly established Rutgers Center for NeuroMetabolism ( CNM) at the Child Health Institute of New Jersey ( CHINJ) of Rutgers Health at Rutgers University. This role is essential in driving high-quality neurometabolic research by overseeing operational and strategic workflows and ensuring alignment with CNM's mission to advance knowledge in brain-body interactions and metabolic diseases. The primary purpose of the Program Coordinator is to establish workflows and processes to support high-quality basic and clinical research at the CNM. This individual is responsible for planning and monitoring the general work of research and education activities in the CNM. Additionally, this position is responsible for meeting the goals and objectives established by the leadership team and will work out of Rutgers Health. Among the key duties for this position are the supervision of day-to-day research coordination operations, including grant proposals, project management, progress reports, seminars and educational training activities, and instrumentation for research. The individual will organize and participate in CNM meetings, setting goals and objectives consistent with budgetary, equipment, personnel, and policy frameworks. Furthermore, the Program Coordinator will serve productively on CHINJ/Department Committees and work collaboratively with other units within the CHINJ and Rutgers Health. Other related duties may be assigned as necessary. Among the key duties of this position are the following: The Program Coordinator will provide confidential administrative and programmatic support to the Director of the Center for NeuroMetabolism (CNM), as well as department faculty, research staff, and collaborators. The role is vital for ensuring the efficient operation of the Center's daily activities and maintaining seamless communication with internal and external stakeholders. Strategic planning for CNM, working closely with the director of CNM and CHINJ to develop strategies to foster a vibrant research and education center that focuses on studying central control of neurometabolic syndromes. Assist in scheduling and planning CNM events, including scientific seminars, lectures, retreats, virtual meetings, and special events. Support CNM hiring processes by coordinating onboarding/offboarding paperwork for employees and students. Review and process expenditures, including purchase orders, invoices, and reimbursements, ensuring accuracy and adherence to funding guidelines. Oversee office supply and equipment needs, ensuring functionality and coordinating maintenance or repair orders as required. Work on special projects with the Director and Program Assistant and provide backup support when needed to maintain workflow. Attend training sessions and become proficient in new software programs and university processes.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	27S
Position Salary
Annual Minimum Salary	80569.00
Annual Mid Range Salary	98015.00
Annual Maximum Salary	115461.00
Standard Hours	37.50
Union Description	CWA 1031
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Master's degree in neuroscience or related biological sciences, nutrition, psychology, engineering, mathematics or physics required. Plus, four (4) yeas of related research experience in neuroscience. One (1) year of program management or supervisory responsibilities.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong project management and time-management skills with the ability to prioritize tasks in a fast-paced, dynamic environment with frequent interruptions and shifting priorities. Highly motivated and self-driven, with the ability to function independently and handle confidential or sensitive materials with discretion. Exceptional human relations skills, with a demonstrated ability to foster a collaborative and harmonious work environment. Reliability, dependability, and a willingness to take initiative to go above and beyond assigned tasks. Capability to exercise independent judgment and critical thinking in resolving issues and handling challenges. Familiarity with software and platforms used at Rutgers, such as ROCS, PeopleSoft, RAPSS, Marketplace, Sunapsis, and expense management systems (or willingness to attend training to acquire proficiency).
Preferred Qualifications	PhD, MD or equivalent degree in neuroscience or related biological sciences, nutrition, psychology, engineering, mathematics, or physics. 5-10 years of experience in research in neuroscience. 2-5 years of program management, ideally within neuroscience, metabolism, or clinical research. Demonstrated ability to lead teams, manage complex projects, and work collaboratively across disciplines. Demonstrated knowledge is necessary of how to accomplish superior performance in a unionized environment. Excellent skills in writing, organization, and interpersonal communication. Familiarity with administrative and financial tools and procedures specific to Rutgers or similar institutions. Demonstrated proficiency in creating and managing databases and spreadsheets using Microsoft Excel. Experience with preparing Acrobat PDF files and other document formats. Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Technical proficiency in maintaining websites, uploading website content, setting up conference/video calls, and troubleshooting technical issues.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Must be comfortable working in a research office/laboratory environment. Some lifting may be required: up to 25 lbs. Standing, sitting, walking, talking and hearing. Heavy computer work. May need to travel to other buildings and across campus to attend training, workshops, events, etc. Work Environment: Office / Lab environment. Moderate noise. Must pass employee health clearance, TB Test and required safety training. Must follow all safety precautions, as required.
Special Conditions

Posting Details

Posting Number	25ST0124
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement